Terms Glossary

A terms glossary for consistent vocabulary across your documentation Your organization can now define its terms once, in one place, and have them explained everywhere they appear. This release also brings member management to Klarify AI clients and a set of fixes for viewers, invitations, and the process modeler. Learn more: Use the terms glossary. Define terms in the new terms glossary Under Org Settings → Terms glossary, build a central library of your organization's terms. Each entry has a term, a plain-text definition, and optional alternate terms — abbreviations, synonyms, or alternate spellings that mean the same thing. Everyone in the organization can browse the glossary; members with the Manager content access role maintain it. See definitions right inside task instructions Wherever a defined term or one of its alternates appears in a task instruction, it is underlined automatically — hover to see the definition, or click to open it in a popover. When the text is an alternate, the popover also shows the canonical term, so readers learn the preferred vocabulary as they work. No changes to your documents are needed; new terms are highlighted everywhere as soon as they are added. Track how your terms are used The glossary's Analytics tab shows how often each term and alternate occurs across your task instructions, with a sortable occurrences count and a per-term list of the source documents that use it — handy for spotting vocabulary worth defining precisely, or terms nobody uses anymore. Klarify AI understands your vocabulary Connected AI clients can now search the glossary, so when you ask about a term your organization has defined, the assistant answers with your definition — not a generic one. Klarify AI can also now manage your member roster end to end: list and search members, send and cancel invitations, change content access and admin roles, and deactivate, reactivate, or remove members — each destructive change previewed for your approval first, with a full audit trail. Learn more: Tool reference. Fixes and improvements Published task instructions viewed without signing in no longer show locked internal links — links a visitor cannot open are hidden, and the link count reflects only what is visible. Opening an invitation while signed in to a different account now shows a clear message explaining how to accept it with the right account, and the invitation remains valid. Invitation emails sent by a partner working in a client organization now name the client organization. Sticky notes no longer lose their color when a connection is drawn from them in the process modeler. Fixed a crash that could occur when repositioning the toolbar of a selected connection in the process modeler, and sessions are no longer signed out by brief network interruptions.